Minimum Catering Charges

• There is a minimum catering charge for each of the private boxes reserved. For details, please dial: 2966 5895/ 2966 8196.

Download Booking Forms and Information

Reservation Procedures

• Members may reserve the private boxes at Happy Valley or Sha Tin Racecourse.
• Reservations of private boxes commence from two months prior to the race meeting.
• For enquiries, or if you are planning a VIP function that requires a longer lead-time, say three to six months, or a function that requires a bigger box, please call 2966 5895 for arrangement or e-mail to banquet.rc@hkjc.org.hk

Ballot

• If the demand for boxes exceeds the number of the boxes available, a ballot will be held on the closing day of applications. Successful applicants will be notified within seven days of the ballot.

Confirmation

• Each successful applicant must confirm in writing to the Catering & Events Office and state whether or not the offer of a private box is accepted. A deposit is required upon confirmation and can be paid by cheque, bank draft or debiting the amount to the Member's account. In the event of default, the Club will assume that the application has been withdrawn.

Booking Cancellation

• Cancellations must be made in writing.

• Notice of Cancellations	Cancellation Fee
  More than 2 months before the race meeting	No cancellation fee
  Less than 2 months before the race meeting	50% of the minimum catering charges
  Within the period of 2 to 7 working days before the race meeting	100% of the minimum catering charges
  Less than 2 working days before the race meeting	100% of ordered menu price or 100% of the minimum catering charges, whichever is higher

• The right to use a private box is non-transferable. The private box may be used by the person who has been allocated the box and his / her guests only.

Guest Badges and Car Park Labels

• Guest badges are available 10 days before the race meeting at the Members Services Centre, G/F Jockey Club Headquarters, 1 Sports Road, Happy Valley or the Reception Counter on the G/F of Sha Tin Clubhouse. Your representative is required to provide your private box race meeting package arrangement form.
• The cost of the guest badges purchased will be debited to your Membership account. Alternatively, the admission badges can be sent by courier to your designated locations.
• If you have reserved a private box at Sha Tin Racecourse, you may obtain car park labels at the time when you collect your guest badges.

Catering Services

• All catering arrangements must be made through the Catering & Events Office by calling 2966 5895/ 2966 8196.

Settlement of Charges

• All outstanding charges must be settled on the day of the function.

Minimum Catering Charges

• For Box E625 – F633, there is a minimum catering charge for each of the private boxes reserved. For details, please dial: 2966 8196.
• For Box D712, there is a minimum catering charge for each of the private boxes reserved. For details, please dial: 1814.

Download Booking Forms & Information (For Box E625 – F633 only)

Reservation Procedures (For Box E625 – F633 only)

• Reservations can be made starting two months in advance, and up to two working days before a race meeting. Please call 2966 6857 during office hours to make your reservations. You will receive a written confirmation from the Club for the reservations made.

Ballot (For Box E625 – F633 only)

• If the demand for boxes exceeds the number of the boxes available, a ballot will be held on the closing day of applications. Successful applicants will be notified within seven days of the ballot.

Confirmation (For Box E625 – F633 only)

• Each successful applicant must confirm in writing to the Catering & Events Office and state whether or not the offer of a private box is accepted. A deposit is required upon confirmation and can be paid by cheque, bank draft or debiting the amount to the Member's account. In the event of default, the Club will assume that the application has been withdrawn.

Booking Cancellation

• For Box E625 – F633, cancellations must be made in writing.

• Notice of Cancellations	Cancellation Fee
  More than 2 months before the race meeting	No cancellation fee
  Less than 2 months before the race meeting	50% of the minimum catering charges
  Within the period of 2 to 7 working days before the race meeting	100% of the minimum catering charges
  Less than 2 working days before the race meeting	100% of ordered menu price or 100% of the minimum catering charges, whichever is higher

• The right to use a private box is non-transferable. The private box may be used by the person who has been allocated the box and his / her guests only.
• For Box D712, a "no-show" charge equivalent to the minimum catering charge per table will be debited to your membership account if you fail to cancel your reservation before the cancellation cut-off time, or fail to take up the table by the start of the third race. In the latter case, the table will be released to other Members.

Guest Badges and Car Park Labels

• Guest badges are available 10 days before the race meeting at the Members Services Centre, G/F Jockey Club Headquarters, 1 Sports Road, Happy Valley or the Reception Counter on the G/F of Sha Tin Clubhouse. Your representative is required to provide your private box race meeting package arrangement form
• The cost of the guest badges purchased will be debited to your Membership account. Alternatively, the admission badges can be sent by courier to your designated locations.
• If you have reserved a private box at Sha Tin Racecourse, you may obtain car park labels at the time when you collect your guest badges.

Catering Services (For Box E625 – F633 only)

• All catering arrangements must be made through the Catering & Events Office by calling 2966 8196.

Settlement of Charges

• All outstanding charges must be settled on the day of the function.

Minimum Catering Charges

• For Double Haven II and III: HK$7,000
  For Lion Rock and Tai Mo Shan: HK$6,000
  For Pat Sin Range and Ma On Shan: HK$3,500
  For Fei Ngo Shan and Robin's Nest: HK$2,000
• Special package prices will apply to popular race meetings.

Telephone Booking

• The function rooms are assigned on a first come, first served basis. Voting Members and Owners have priority to reserve these rooms.
• Reservations can be made two months in advance of a race meeting by calling 2966 6857 during office hours.
  • Mondays to Fridays: 9:00am to 6:00pm
  • Saturdays: 9:00am to 1:00pm
• The reservation cut-off time is up to two working days before the race meeting.
• You will receive a written confirmation from the Club for the reservations made.

Booking Cancellation

• Cancellations must be made by writing.
• The schedule of cancellation fee is shown below:
  

  Notice of Cancellations	Cancellation Fee
  More than 2 months before the race meeting	No cancellation fee
  Less than 2 months before the race meeting	50% of the minimum catering charges
  Within the period of 2 to 7 working days before the race meeting	100% of the minimum catering charges
  Less than 2 working days before the race meeting	100% of ordered menu price or 100% of the minimum catering charges, whichever is higher

• The right to use a private box is non-transferable. The private box may be used by the person who has been allocated the box and his / her guests only.

Guest Badges and Car Park Labels

• Guest badges are available 10 days before the race meeting at the Members Services Centre, G/F Jockey Club Headquarters, 1 Sports Road, Happy Valley or the Reception Counter on the G/F of Sha Tin Clubhouse. Your representative is required to provide your private box race meeting package arrangement form.
• The cost of the guest badges purchased will be debited to your Membership account.
• Sha Tin Clubhouse car park labels are also available for Members who have reserved a function room at Sha Tin Clubhouse, subject to availability. You may obtain the car park labels at the time when you collect your guest badges.

Catering Services

• All catering arrangements must be made through Sha Tin Clubhouse Catering Events and Banquet Planning Office by calling 2966 6857/ 2966 5895.